? How this works
Each month, once you have downloaded the attendance report from the HR system:
- Drop the report PDF into step 2 below.
- Glance at the matches and the “needs checking” list.
- Press Build spreadsheet and save the file it gives you.
Sign-in and sign-out times come from the first and last tap of each day, and the hours are worked out for you. Your roster file and the name matching are remembered, so steps 1 and 3 are usually already done. Nothing leaves this computer — the tool works with the internet switched off.
1 Roster spreadsheet
.xlsx file onto this box
This is remembered on this computer, so you only do it once. Your original file is never changed — a new copy is produced each time.
Someone missing from the roster? Add them here
New people are added to every week in the roster, keeping the layout, borders and formatting exactly as they are. One name per line.
2 Attendance report
Technical details / troubleshooting
? How this works
Each week, once you have the daily Arrivals, Stayovers and Departures reports:
- Drop this week’s day reports into step 3 — all seven at once is fine.
- Check the rooms it found, and give a name to anything it does not recognise.
- Choose which blank week in the sheet to fill, then press Build sheet.
Only departures are written — the rooms that need a checkout clean. Staff names and times are left blank for you to fill in. Your original file is never changed; a new copy is produced each time.
1 Cleaning sheet
19.09.26.xlsx
Remembered on this computer, so you only do this once.
2 Property list
Property list.xlsx — the room numbers come from here
Also remembered. Re-drop it whenever a property is added or renamed.
3 This week’s day reports
Technical details / troubleshooting
? How this works
Staff tap Start and Finish on their own phones and say which property they are at. This tab shows what they recorded, and feeds it into the other two tabs.
- Look at Today to see who is on and where.
- Clear anything under Needs a look.
- At month end, press Send to Timesheets and build the roster as usual.
This is the only tab that uses the network. The Timesheets and Departures tabs still work with the internet switched off and send nothing anywhere.
1 Office key
Remembered on this computer. Ask whoever set the tool up for the key.